Last updated: 30/10/2026

This notice explains how St Mary’s Catholic Primary School ("we", "us", "our") collects and uses personal data when you use our website, including contacting us, registering for events, or requesting a prospectus. It applies to website visitors and does not cover how we process pupil, parent or staff data more generally — for that, please see our main Privacy Notice at

Who we are

St Mary’s Catholic Primary School is the data controller for the personal data described in this notice. Our contact details are:

Rockingham Close

Uxbridge, Middlesex

UB8 2UA

01895 232814

office@stmarysuxbridge.org.uk

Our Data Protection Lead can be contacted at:

John Moorhouse JohnMoorhouse@chorusadvisers.co.uk

What information we collect and why 

Our website uses online forms to let you contact us, register for events, and request a prospectus. When you submit a form, we may collect your name, contact details, and the content of your enquiry.

We also collect limited technical data when you submit a form, including your IP address and approximate geographic location (inferred from your IP address or device data), which we use to identify and prevent fraudulent or malicious activity and diagnose technical issues.

Our lawful basis for processing 

We process this data on the following bases:

• Legitimate interests — for responding to general enquiries, prospectus requests, and event registrations, and for the fraud-prevention and diagnostic use of technical data described above.
• Consent — where you have opted in to receive direct marketing communications, or where cookies require your consent (see Cookies, below).
• Public task — where the enquiry relates to our functions as a school.

You can withdraw consent at anytime where consent is the basis for processing, without affecting the lawfulness of processing before withdrawal.

Controlling your personal information

• Where you are asked to fill in a form, look for the option to opt out of your information being used for direct marketing.

If you have previously agreed to receive direct marketing, you can change your mind at any time by contacting us using the details above. 

When we share your information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required to do so by law. Where we use third-party services on our website (e.g. Google Maps, Vimeo, YouTube), those providers may process data as set out in the Cookies section below.

International transfers 

Some third-party services we use on our website (including Google and YouTube) may transfer data outside the UK. Where this happens, we ensure appropriate safeguards are in place, such as the UK's International Data Transfer Agreement or an adequacy decision.

How long we keep your information 

We retain website enquiry and form data for [retention period], after which it is securely deleted, unless we are required to keep it longer for legal or safeguarding reasons.

Your rights 

You have the right to:

• Request access to the personal data we hold about you
• Request that we correct any inaccurate or incomplete data
• Request erasure of your data, where applicable
• Request that we restrict processing of your data
• Object to processing based on legitimate interests
• Request data portability, where applicable
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, please contact us using the details above.

How to complain

If you believe we have handled your personal data in a way that breaches UK data protection law, you have the right to complain directly to us in the first instance. You can do this by emailing office@stmarysuxbridge.org.uk

We will acknowledge your complaint within 30 days of receipt and will investigate and respond without undue delay.

If you remain dissatisfied with our response, or do not receive one, you have the right to complain to the Information Commissioner's Office (ICO):

ico.org.uk 

0303 123 111

Security 

We have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect online, to prevent unauthorised access, disclosure, or loss.

How we use cookies 

A cookie is a small file placed on your device when you visit our website. We use cookies to help our website function, understand how visitors use our site, and — where you consent — to support third-party embedded content such as maps and videos.

We comply with the UK Privacy and Electronic Communications Regulations (PECR). Non-essential cookies (see Targeting, below) are only set with your prior consent via our cookie banner. You can manage or withdraw your consent at any time via [cookie settings link/mechanism]

Necessary

These cookies are required for the website to function and cannot be switched off. They are typically only set in response to actions you take, such as setting privacy preferences or filling in forms. They do not store personally identifiable information.

Targeting

These cookies are set by third parties embedded on our site and may be used to build a profile of your interests. They do not directly store personal information but are based on identifying your browser or device. These are only set with your consent.

Provider	Purpose	Cookies
Google Maps (google.com)	Remembers preferences via a unique ID	NID
Vimeo (vimeo.com, player.vimeo.com)	Embeds and tracks video usage analytics	player, vuid, __utma, __utmc, __utmz, __utmt_player, continuous_play_v3
YouTube (youtube.com)	Limits repeat advertising and delivers relevant advertising	GPS, VISITOR_INFO1_LIVE, YSC, PREF, remote_sid, IDE

Form Submissions

We may collect information about your approximate location when you submit a form on our website.

This may include:

• Your IP address
• Geographic location (such as city or region), inferred from your IP address or device data

We collect this information to:

• Identify and prevent fraudulent or malicious activity
• Diagnose technical issues

We process this data under our legitimate interests in operating and improving our website and ensuring its security.

We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.

Cookies Used

Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Targeting

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.